Tuesday, April 26, 2011

History Day State Contest information...PLEASE READ

History Day Teachers:

This email contains information you, your students and their families need to ensure a successful and enjoyable Washington History Day state contest. Please read it carefully and distribute it to your students and their families. We are looking forward to welcoming all 1,500 of you at Bellevue College on Saturday, May 7.

ARRIVAL:  For directions to Bellevue College, click here: http://bellevuecollege.edu/about/around/directions/main/.  At the very least, you should plan to be on campus one hour before your judging time.

When you arrive on campus, proceed to the registration tables in the lobby of the Gym (see attached campus/parking map). We suggest you park near the Gym, since that is the venue for the awards ceremony (the last event of the day), in lots 16, 17, or 18. Do not park in the parking garage, as it will be closed. Please refer to the attached campus/parking map for additional parking options (lots 6, 8, 10 and 12 are good options).

REGISTRATION: Students and teachers EACH need to pick up their own registration packets at the check-in tables in the Gym lobby. Please allow enough time to do this; your packets contain everything you need for the day. If you have outstanding fees, your registration will be held in contest headquarters so that payment can be made. Registration is open Friday night 5-8:30PM, and Saturday morning 7-10:30AM (after 10:30AM, registration moves to the lobby of Building C).

T-SHIRT SALES: History Day t-shirts will be on sale Saturday morning during registration in the Gym lobby. Please remember to bring cash or check only. There is a limited number available, so please get yours early before they are all sold out.

EXHIBIT SET-UP: The Gym will be open for exhibit set-up on Friday from 5-8:30PM and Saturday from 7-9:15AM only. Do not wait until the last minute to set up your exhibit; the gym will close promptly at 9:15AM for judging. Students must set-up their own exhibit; adult assistance is allowed only for exceptionally heavy or awkward pieces. Contest staff will monitor the Gym to ensure rule compliance. Exhibit students should bring seven (7) copies of their title page, process paper and bibliography. Three (3) copies should be left with the exhibit just before judging begins on Saturday; judges will take these with them. After the preliminary round judging ends, students should return to their exhibits by 1:45PM and leave three (3) copies for final round judging in the afternoon. The extra copy is for emergencies—and there are always emergencies, so be sure to bring enough copies with you.

GENERAL SCHEDULE: The general schedule for the contest is attached. Please print, copy and distribute as needed. The schedule provides important information about judging times and policies, meals, and public viewing of exhibits, websites and papers.

JUDGING: Exhibits, paper and website judging is closed to the public. All category judging begins at 10AM. Paper and website students need no paperwork; the judges already have it. Exhibit students will be called in a few minutes before their judge time by a volunteer stationed at the Gym door. This is your opportunity to freshen the exhibit, fix any loose ends, etc. Judges will introduce themselves and usually ask students to wait for a few minutes while they read the paperwork and look at the exhibit. Then they’ll conduct the interview. Each judging slot is 15 minutes long.

In performance and documentary categories, audience is welcome to attend but may not ask questions. Cell phones must be turned off and talking should be kept to a minimum to ensure that every student is offered the same opportunity and respect. In the preliminary rounds, performance and documentary students are allowed five minutes to set up, ten minutes to present their projects, and five minutes to tear down. Judges typically ask questions during the last five minutes. Students in these categories should bring seven (7) copies of their title page, process paper and bibliography—three for the morning round, three for the afternoon round if they advance, and one for emergencies.

The final round judging begins at 2PM, and interviews are not conducted in any category; the project must stand on its own. Students present their performance and/or documentary, including time for setup and tear-down, but there are no questions. Audience members are encouraged to attend all rounds and to cheer on all students.

FINALS POSTING SITE: Performance and documentary finalists will be posted in the cafeteria (Building C, ground floor) at approximately 1:15PM. Students who are advancing to finals should note their presentation time slot and proceed to the appropriate room to prepare. Room schedules will be posted in Buildings C, L, R and the Gym for easy navigation; sandwich boards will be set up around campus as well. Paper, website and exhibit finals are not posted; winners are announced at the awards ceremony.

MEALS: If you signed up for meals, tickets will be in the registration packet of the person who paid for the meals. Do not lose the tickets; they are not replaceable and are your only means of access to on-campus meals. Lunch is served 11:30AM-1:30PM; dinner is served 4:30-6PM. If you did not sign up for meals, you may purchase them on site ($11 lunch, $13 dinner). All meals will be served in the Cafeteria, ground floor of Building C. In addition, the coffee shop in the lobby of Building C will be open all day; it features a full espresso menu and assorted pastries and snacks. Vending machines are available in most buildings as well.

CAMPUS EVENTS: Bellevue College and its History Club have put together a number of great events to welcome History Day contestants to campus.
·         On Saturday, you’ll have the opportunity to meet with historians, librarians and archivists from around the state at the History Day Research Buffet, 2-5:30PM in the Cafeteria. This is a great chance to learn about different repositories and their resources, and get one-on-one advice about research.
·         Also keep an eye out for our own History Day photographer, Gwen Schweitzer. She’ll be snapping pics throughout the day.

AWARDS: The Awards Ceremony begins at 6:30PM in the Gym; doors open at 6PM. Sit with your teammates and cheer on everyone who completed a History Day project! Awards generally last 90 minutes. When awards end, only teachers may pick up packets with their students’ evaluation forms. Immediately after awards, the top finishers, their parents and teachers stay behind to talk about the national trip. This generally takes about 45 minutes and is absolutely essential.

CODE OF CONDUCT: History Day participants are guests on the Bellevue College campus and are expected to behave according to the codes of conduct of their schools and the NHD Rule Book. Contest coordinators may disqualify any student who violates this rule.

CONTEST PROGRAMS: Complete contest programs will be available for download from the Washington History Day website about three days before the contest. To keep printing costs down, we will not be offering printed programs this year; if you want a complete contest catalog, download and print it from our website here: http://washingtonhistory.org/historyday/events.aspx; it should be available there by May 3.

WHAT IF I LOSE THIS EMAIL? Never fear, this entire email will be posted on our blog, www.wahistoryday.blogspot.com.

Teachers, your students’ schedule will be sent in a separate email following this message. Please distribute to your students and their families.

As always, if you have questions, please don’t hesitate to contact us. Thanks, and happy History Day!

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